Office Coordinator

Location: San Francisco, CA

Department: Office & People

Type: Full Time

Min. Experience: Entry Level

Rocksbox is looking for an Office Coordinator to manage office operations and assist with HR related functions. Ideal candidates will have flawless communication skills, meticulous attention to detail, sound judgement and a positive outlook. This position is located in our Union Square headquarters and reports to the Director of Office & People.

Responsibilities:

  • Assist recruiting efforts by providing support with scheduling, maintaining our organizational tools, and ensuring a smooth, positive candidate experience
  • Maintain HRIS systems used by the company and own all on-boarding, off-boarding, file maintenance and other administrative tasks
  • Maintain strict level of confidentiality and use discretion with sensitive information
  • Keep the office running smoothly: maintain supplies, keep kitchen stocked, maintain communication with office vendors, greet visitors, and generally ensure our space looks and feels bright & fresh
  • Assist with event planning, keep track of birthdays and anniversaries, and make sure we stop to have fun
  • Track office & people expenses using Quickbooks & Excel to keep us within budget

Requirements:

  • 2-4 years of administrative experience
  • Experience supporting high-volume recruiting efforts preferred
  • Meticulously organized, highly detail oriented, and thrives in a fast-paced environment
  • Unfailing positive attitude, high energy and hard-working spirit
  • Excellent written and spoken communication – spelling and grammar are second nature
  • Excellent time management and ability to shuffle priorities on the fly
  • Ability to anticipate next steps before being asked; proactively finds new & better solutions
  • Fluent in PowerPoint, Excel, gmail, Google Apps, and Dropbox. Experience with Quickbooks is preferred; Trello is a plus
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